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Colorado Science & Engineering Fair

April 11 - 13, 2019 at Colorado State University - Fort Collins
2019 CSEF Tentative Schedule

The term SRC is actually used in two ways. The acronym SRC stands for Scientific Review Committee, so one meaning refers to the group of people who form a committee that reviews each project application to ensure that all safety and legal requirements will be met and that the appropriate forms have been completed. The committee is composed of at least three people: a biomedical scientist, a science teacher and one other member.

SRC also refers to the process of a project being reviewed. You may be asked if a project "requires SRC approval" or if it has "passed SRC". In Colorado, there are three to four levels of SRC review that a student's project may need to pass through for competition purposes.

1st is the local or school SRC - depending upon the type of project the student is working on, the procedures must be approved by the local SRC before a student may begin working on the experimental portion of their project. This group may require a student to refine or change their procedures for safety or ethical reasons.

2nd is the regional SRC - this group of people will review the student's paperwork for compliance with the rules set forth by the International Rules & Guidelines for Pre-College Research and paperwork completion. If this group feels that there was a serious breach of ethical or safety protocols when the student did the project, they can deem the project has failed to qualify and not allow it to compete - even if a local SRC/IRB approved the project.

3rd is the state SRC - this group of people will review the paperwork for the students who have qualified to compete at the state level for compliance with the rules and paperwork completion. If this group feels that there was a serious breach of ethical or safety protocols when the student did the project, they can deem the project has failed to qualify and not allow it to compete - even if a regional SRC approved the project.

4th is the international SRC - this group of people will review the paperwork for the students who have qualified to compete at the state level for compliance with the rules and paperwork completion. If this group feels that there was a serious breach of ethical or safety protocols when the student did the project, they can deem the project has failed to qualify and not allow it to compete - even if a state SRC approved the project.

All Colorado Regional Science Fairs and the Colorado Science & Engineering Fair follow the rules of the International Science and Engineering Fair. The Society for Science & the Public, the organization that administers the Intel ISEF, has created an on-line ISEF Rules Wizard to help you determine what forms and approvals you may need for your type of project.

CSEF has also created this handy flow chart that will also aid you in deciding if you need prior SRC or IRB approval.

AVOID CONFLICTS of INTEREST: The Adult Sponsor, parents, Qualified Scientist, Mentor, and Designated Supervisor who may be assisting the student with the project MUST NOT serve on the IRB or SRC reviewing the project.

See the CSEF Forms, Rules & Guidelines page for complete information on what forms are required for the various types of projects. You can also use the on-line ISEF Rules Wizard to guide you through the process.

The Intel ISEF SRC has made the following changes/modifications to the rules and guidelines for 2018/2019:

  • Submission of forms generated by a digital system are allowable under the following conditions:
    • The forms must have the same content and order as the Intel ISEF forms.
    • Digital signatures must have a verification system via login and have a time and date stamp to indicate this authentication.
  • There is no longer an option for expedited review of Human Subjects projects. Any projects that require IRB approval will require a FULL review.
  • Student-designed inventions, prototypes, computer applications, and engineering projects that involve testing of the invention by any human participant requires attention to the potential risks to the individual(s) testing or trying our the invention.
    • IRB review and pre-approval is necessary when the student-designed invention, prototype, application, etc. is tested by human participants other than the student researcher(s). This includes surveys conducted regarding potential use, review of the product and/or opinions regarding the project.
    • Projects in which the invention, prototype or project involves a medical diagnosis or intervention and is tested on human participants must be conducted at a Regulated Research Institution with a Qualified Scientist and receive IRB approval from that institution.
    • A Risk Assessment Form 3 is recommended for all student-designed inventions or prototypes.
  • 15% is the maximum permissible weight loss for experimental animals as compared to the control group.
  • There are new conditions under which various rDNA technologies can be conducted (see the rules for Potentially Hazardous Biological Agents for details.
  • Projects involving unmanned aircraft systems or drones must follow all state, federal and country laws. See the Federal Aviation Administration (FAA) for more details.
  • There is a new Engineering Project Guide that will help determine the requirements for engineering projects and potential areas that would require pre-approval and/or extra safety precautions.

There are certain problems with student paperwork that come up every year at CSEF that require students to visit with the SRC prior to setting up their project. Here are some things to help you avoid that:

  • Double check ALL dates and signatures before sending in copies of your paperwork.
  • When using animals, microbes, or possibly toxic or caustic substances in your research, be certain that the lab setting is adequate. You should not be doing these types of experiments at home!
  • Be sure that your adult sponsor and/or qualified scientist is not signing off as an IRB or SRC member.
  • Be very SPECIFIC in your research plan - we can't read your mind and we need details on what you actually did when reviewing your project.
  • Ask for help from the CSEF before starting your project. We are very happy to review research plans ahead of time and give guidance in regards to the rules. Email us!
  • Make sure to send in COPIES of ALL forms at the same time.

If you need to make changes to your procedures after you have received SRC/IRB approval - STOP!!! Have your Adult Sponsor contact your local SRC and explain what you need to change and why. DO NOT proceed with your project until you have received further approval from the SRC.

There are many reasons why we are so strict when it comes to following the rules and guidelines. Such as:

  • Student Researcher safety.
  • Other human and animal subject safety.
  • Compliance with federal and state laws in regards to scientific research.
  • Avoiding legal/litigation issues.
  • Being able to send students on to other competitions:
    • Intel ISEF (grades 9-12)
    • I-SWEEP (grades 9 - 12)
    • Regeneron Science Talent Search (grade 12)
    • Broadcom MASTERS (grades 6 - 8)

An IRB (Institutional Review Board) is a committee that, according to federal regulations (45-CFR-46), must evaluate the potential physical and/or psychological risk of research involving human subjects. All proposed human subjects research must be reviewed and approved by an IRB before experimentation begins. This includes any surveys or questionnaires to be used in a project.

Federal regulations require local community involvement, therefore, an IRB should be established at the school level to evaluate research projects. An IRB at the school or ISEF Affiliated Fair level must consist of at least three people: an educator, a school administrator (preferably a principal or vice principal), and someone who is knowledgeable and capable of evaluating the physical and/or psychological risk involved in a given study (psychologist, medical doctor, licensed social worker, licensed clinical professional counselor, physician's assistant, doctor of pharmacy or registered nurse).

If the IRB needs an expert as one of its members and one is not in the immediate area, then documented contact with an external expert is appropriate and encouraged. A copy of the correspondence (i.e. email, fax, etc.) should be attached to Form 4 and can be used as the signature of that expert.

IRBs exist at federally registered institutions (i.e. universities, medical centers, NIH, correctional facilities, etc.). The institution's IRB must initially review and approve all proposed research conducted at or sponsored by that institution. The Adult Sponsor/local SRC is responsible for ensuring that the project is appropriate for a pre-college student and adheres to the ISEF rules.

An IRB generally makes the final determination of risk. However, if in reviewing projects just prior to a science fair, an SRC judges an IRB's decision as inappropriate, thereby placing human subjects in jeopardy, the SRC may override the IRB's decision and the project may fail to qualify for competition.

IRB's may find this power point useful in familiarizing themselves with the rules and regulations regarding Human Subject testing in science fair projects.

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Last modified 8/13/18